Sr. Coordinator - Enterprise Payments - Items Processing

Overview

Alabang (96050), Philippines, Muntinlupa City, National Capital Region (Manila)

Sr. Coordinator - Enterprise Payments - Items Processing

Summary: 

Items Processing:

Ensure that the day-to-day check processing is completed accurately, meets the defined deadlines, and meets or exceeds established service levels. These roles are critical to Capital One Bank in the daily processing of checks. The primary functions for this role include verification of negotiability, account validation, customer notices, and meeting regulatory requirements daily,  items processing and meeting regulatory requirements daily.

Returns and Exceptions:

Responsible for planning, organizing and exercising leadership around the coordination of workflow and process management related activities. This role will coordinate and monitor the daily workflow in accordance with policies and procedures while maintaining effectiveness and efficiency. Responsible for providing fellow team members and internal customers with guidance in handling difficult or complex problems and in resolving escalated complaints or disputes with minimal supervision.  The Senior Coordinator will act as the main trainer for new functions and associates in the department. 

Adjustments:

Responsible for day to day processing of check disbursement approvals partnering with internal departments, finding solutions to all check disbursement related issues. Our process includes working directly with other banks, fixing fed account outages, and direct customer facing errors with check deposits here at Capital One. The process will span across all Check Day 2 teams, to include: Adjustments, Exceptions and Payment Exceptions teams.

Check Disbursements Operations 

Manages the processing and posting of Card Check Disbursements, Branded Book, Partnerships, and Capital One Auto accounts of eligible Capital One customers who can receive credit balance refunds, credit card reward redemptions, balance transfers, and other card disbursements from Capital One via paper check or electronically. 

Work Set up: Hybrid ; Night Shift

General Responsibilities : 

Items Processing 

• Supports daily deposits and withdrawals made by Capital One Bank customers by proactively identifying and correcting errors, reviewing images and balancing files 

• Review deposited checks to verify negotiability, accuracy and completeness.  

• Perform research to apply transaction to the appropriate accounts in the case of misreads of missing information

• Responsible for approval of customer and bank adjustment transactions

• Follow instruction, execute tasks efficiently following procedures while meeting regulatory and customer experience requirements and also make effective independent decisions when necessary

• Proactively identify operational and/or customer experience issues, appropriate management and awareness of escalated situations and auditing and reviewing others’ work

• Manage and respond to inquiries from various banks and other stakeholders 

• Other job-related duties that may be assigned from time to time

Returns and Exceptions 

• Demonstrate strong communication skills by representing the department in meetings with various parties  across the bank and vendors to resolve items/complex cases timely and accurately

• Expected to maintain SME knowledge of processes and support production work to maintain workflow and meet established deadlines.  

• Identify procedural gaps and support initiatives to improve the process 

• Update procedures, process flows and job aids as needed 

• Schedule daily and weekly workflow for the team.

• Assists with on-the-job learning for new associates 

• Other job-related duties that may be assigned from time to time

Adjustments

• Conduct research and monetary adjustments including resolving check transactions errors 

• Effectively manage case inventory to ensure timely processing and resolution of assigned items

• Communicate/ correspond with branches, internal departments, vendors and external banks as necessary

• Proactively identify and report quality and production issues 

• Ensure accuracy and efficiency in resolving check adjustments 

• Other responsibilities as assigned by management

Check Disbursements Operations 

• Perform research and monetary adjustment transactions generated from internal and external sources

• Managing case inventory effectively

• Communicate/ correspond with branches, internal departments, external financial institutions,

       and the Federal Reserve as necessary.

• Proactively identify operational and /or customer experience issues

• Ensure accuracy and efficiency in resolving adjustment transaction

• Interact with other departments and banks to find best solutions

• Other responsibilities as assigned by management

Basic Qualifications: 

• At least 1 year experience with Microsoft Office or Google Suite

Preferred Qualifications: 

• At least 1 year of customer service or banking experience

• Minimum of two (2) years experience handling financial accounts

No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

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Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).