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Senior Administrative Assistant (Administrative Support Assistant III)

Job ID R84672 Updated date 09/26/2019 Location McLean, Virginia
McLean 2 (19052), United States of America, McLean, Virginia

At Capital One, we’re building a leading information-based technology company. Still founder-led by Chairman and Chief Executive Officer Richard Fairbank, Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking. We measure our efforts by the success our customers enjoy and the advocacy they exhibit. We are succeeding because they are succeeding.                                               

Guided by our shared values, we thrive in an environment where collaboration and openness are valued. We believe that innovation is powered by perspective and that teamwork and respect for each other lead to superior results. We elevate each other and obsess about doing the right thing. Our associates serve with humility and a deep respect for their responsibility in helping our customers achieve their goals and realize their dreams. Together, we are on a quest to change banking for good.

Senior Administrative Assistant (Administrative Support Assistant III)

A great opportunity exists for a detail oriented, innovative, confident, and experienced professional to work with a stellar team in a growing business.  Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 3 to 4 attorneys in the Capital One Legal Department.

 

The ideal candidate is team oriented and has the ability to work with other administrative professionals collaboratively, ideally possesses flexibility, is able to adapt to constantly changing demands, and is capable of taking on new and unfamiliar tasks. You are resourceful and autonomous when taking on new tasks and projects, relying on problem-solving skills to make it all work. You will partner with multiple attorneys to handle administrative tasks and free up their time to focus on department and company goals. This position is extremely pivotal to the success of a well-run, efficient, productive and happy team.

CAST (Corporate and Strategic Transactions) is a group within Capital One's Legal Department that is comprised of a dynamic group of attorneys and legal professionals who provide counsel and support for Capital One's broad range of transactions, including capital markets transactions, strategic investments, mergers & acquisitions, complex procurement and outsourcing contracts, digital and technology transactions, line of business transactions, partnerships, marketing arrangements, and real estate contracts.   Attorneys and legal professionals within CAST advise our diversified businesses on a broad range of matters within their areas of responsibility in a dynamic and stimulating environment.

In addition, through its bold initiatives, state of the art infrastructure, breadth of talent, and dynamic work environment, the Legal Department of Capital One is one of the most highly admired corporate legal departments in the country.

You will be responsible for performing an array of administrative and clerical functions critical to running an organization efficiently, supporting 3 to 4 attorneys on a daily basis. You will serve as an information and communication manager; plan and schedule meetings by managing calendars through prioritization and organization; handle travel arrangements; create expense reports and disseminate information by using telephone, e-mail and mail services; plan and coordinate team events. You will renew attorneys’ bar and association memberships and assist in CLE registrations as well as special projects as needed. Your communication will be personable while still getting your point across. As a team ambassador, you are proficient in clear writing and proofreading with impeccable grammar and composition.

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.  

Responsibilities

  • Manage calendars for 3 to 4 attorneys, including scheduling various meetings and calls; reserving conference rooms; organizing catering, audio/video, and other essential services as needed; assessing and prioritizing meeting invitations based on last minute changes

  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

  • Open, adjust and close legal matters in online data management tools, as requested

  • Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

  • Prepare professional business communication documents including memos, letters, emails and decks

  • Process mail by evaluating, categorizing, and distributing as appropriate

  • Be familiar with all office equipment such as scanners, fax machines, copy machines, and multi-line phones

  • Maintain confidential records and files

  • Build and maintain good business relationships with executives, associates and administrative staff across Capital One

  • The ability to manage multiple projects, take on new responsibilities, autonomously provide assistance as required and handle novel issues is critical

Basic Qualifications:

  • High School Diploma, GED, Equivalent Certification

  • At least 2 years of experience in Microsoft Office Suite (e.g., Outlook, Excel, Word, and PowerPoint) or Google G Suite (e.g., Gmail, Calendar, Docs, Sheets, Slides, and Sites) applications

  • At least 2 years of administrative experience

Preferred Qualifications:

  • Associates Degree

  • 5 years of law firm/in-house administrative experience

  • 2 years of experience in verbal and written communications

  • Familiarity with commercial transactions

  • Ability to work in a fast-paced environment with minimal supervision

  • Significant Google G Suite experience, including Calendar management supporting multiple leaders

  • 1 year of meeting and event planning experience

  • Experience setting up video conference and SKYPE or Hangouts/Zoom technology for meeting users

  • Experience planning ahead and managing time effectively

  • Excellent analytical, verbal and written communication skills

  • Strong organizational skills with impeccable attention to detail

  • Ability and willingness to work as a team player, with comfort interacting with associates across departments and job levels 


 

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

No agencies please. Capital One is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com

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Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).